On this page
What to include
- Your full name and job title.
- Company name (and logo if you like).
- Phone number and your @yourcompany.com email.
- Website and one or two key links.
- Optional: a short tagline or social profile.
Formatting best practices
- Keep it to 3–5 lines — concise beats cluttered.
- Use one or two brand colours, not a rainbow.
- Use web-safe fonts and a sensible size.
- Make links clear; avoid huge images that trip spam filters.
- Test how it looks on mobile.
A simple example
Priya Sharma — Founder, Acme Studio
priya@acmestudio.com · +91 98xxx xxxxx
acmestudio.com
Adding it in your mail app
Most apps have Settings → Signature. In webmail, paste your signature there. In Outlook and Apple Mail, add it under preferences so it appends automatically. A consistent signature across the team looks especially sharp on a shared @yourcompany.com domain.
Frequently asked questions
What should a professional email signature include?
Your name and title, company, phone, your branded email address, and your website. Keep it to a few lines and add a logo or one social link only if it stays clean.
Should I add an image or logo?
A small logo is fine, but avoid large images — they can be blocked by mail clients or trip spam filters. Text-based signatures are the most reliable.
How long should a signature be?
Three to five lines is ideal. Long signatures look cluttered and distract from your message.
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